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Excited about the Journey? We are always happy to hear from you!

Please check our Frequently Asked Questions below, as they will provide you most of the information and the answers that you need.

If you still have questions, you can always send us an email at journey@climate-kic.org.

 

Programme general information

What can I expect on the Journey?
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The Journey is a 4 week residential summer school hosted by EIT Climate-KIC and partner organisations around Europe. Participants will visit 3 locations during the 4 weeks.

The first location focuses on input, workshops and site visits exploring climate challenges, as well as inspiration from entrepreneurs and innovators in the community. Participants start by exploring large, system challenge areas brought forward by the local innovation ecosystem.

Teams are formed and together you dive into the chosen climate challenge. Teams will deeply explore the system in which their challenge lies through prototyping, holding stakeholder forums, talking to customers, and reaching out to local networks. The second location will wrap up with a bootcamp for writing up team ideas, whether it’s a business project, campaign plan or innovation proposal.

In the final week, several Journeys will come together for a Journey showcase community event. During this conference style event, teams will have the opportunity to pitch their ideas through various formats. They will receive feedback and be able to network with other Journey teams, EIT Climate-KIC partners, alumni and industry experts. The programme wraps up with the completion and submission of the written deliverable.

Throughout the whole Journey, the teams are accompanied by two coaches who support and inspire participants as they work through the challenges.

Climate-KIC values diversity and welcomes applications from all suitably qualified candidates regardless of age, gender, race, disability, sexual orientation, religion or ethnic background.

How long is the Journey programme?
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In 2020, all Journeys will run for 4 weeks of a fully immersive residential programme. Each Journey will visit 3 locations within Europe across the 4 weeks.

The Journey is an immersive programme and participants are required to be present throughout. You will not be excused for exams, interviews or other obligations.

I’m trying to access the application but I am always redirected to the homepage. Is there a technical issue?
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In order to access the application page you must first accept cookies on the homepage. You will be prompted to do so by clicking ‘I agree’ in a blue box at the top of the page. If you still have difficulties, please use the Technical Support button at the end of the page to raise a ticket with the support team.

 

Applicant Eligibility

As a UK citizen/ someone studying in a UK institution, can I still apply for the programme in 2020?
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Because of ongoing Brexit negotiations, we cannot yet guarantee sponsorship for UK based applicants. We encourage you to apply and we will clarify funding as soon as possible. If funding cannot be provided, UK applicants will be permitted to retract their interest in the Journey programme without penalty. Citizens of other EU countries living in the UK are still eligible for funding.

Can I still apply for the programme if I am not an EU/EEA citizen?
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Yes! We strongly believe that diversity and global reach enriches our Summer School.

Applicants who are enrolled at European University can apply free of charge for the Journey, even if they are not EU/EEA citizens. You do not need to pay any fees if you are a full-time student at a European university. Exempted from paying a fee are also students and passport holders of the following countries: Albania, Armenia, Bosnia & Herzegovina, Faroe Islands, North Macedonia, Georgia, Moldova, Montenegro, Serbia, Turkey, Ukraine.

If you are neither an EU-citizen, nor a student in a European institution, you are still welcome to apply for the Journey. In this case a fee will apply.

I am not a student, but rather a professional. Can I still apply?
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Yes! We believe that diversity enriches our Summer School, including in terms of career level. We welcome not only students from Master level and above, but also applicants with professional experience. You will be able to indicate this experience in your application form.

Can I apply for the Journey if I am a last year Bachelor student?
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All applicants must have complete a bachelor’s degree but participants in the last year of their Bachelor’s studies are eligible to apply for the programme. Please, provide a document stating that you are in your last year of undergraduate education.

 

Application process 

What documents do I need to attach to my application?
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For your application you will need to include your latest university degree certificate, your CV and a letter of recommendation.

Please attach only your latest university degree certificate to the application documents, which will be your Bachelor’s degree certificate or Master’s degree certificate. We are not interested in your high school diplomas.
We understand that you might have documents or CVs in your native language, but unfortunately our reviewers do not speak all languages in the world, therefore we kindly ask you to upload only documents in English and in a pdf format.

What should be included in the letter of recommendation?
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The letter of recommendation should be written and signed by an academic referee (such as your professor or tutor) or by your (current or previous) employer.

It should outline your capacity to achieve in the following areas: aptitude for (or passion to learn about innovation and/or entrepreneurship; aptitude for (or passion to learn about) climate change; drive for enacting change; the value you will add to a network of change makers in the climate mitigation/ adaptation field.

Letters should be a maximum of 1 page of A4 and should included the title, name and contact details of the referee. Where possible, the letter should be on official headed paper.

Is there a waitlist?
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Yes, we do have a waitlist for some participants after the interview phase.

 

Practical information – Logistics, Insurance, Fees

Do I have to pay for the summer school?
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If you are holder of an EU/EFTA/EEA passport, or a full-time enrolled student at an EU University/Institution, the Journey is free of charge.

If you are neither an EU-citizen, nor a student in a European institution, you are still welcome to apply for the Journey. In this case, a fee will apply.

Do I have to arrange or pay for my travel/accommodation?
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Travel: You need to organise and pay for your travel from your home country to the first Journey location, and from the last Journey location back home. During the official programme, travelling between locations is paid for and organised by EIT Climate-KIC. We cannot reimburse your expenses for the travel to and from the Journey, these are at your own cost.

Accommodation: Successful applicants to the Journey programme do not need to arrange or pay for their accommodation during the official programme dates. Accommodation is provided by EIT Climate-KIC for Journey participants for the duration of the programme. In case you would like to stay extra days before or after the official programme, you can contact the hotel (in some cases discount rates may apply). Rooms provided by the programme will usually be shared with another participant.

When do I get to know to which Journey locations I am going to/can I choose the locations?
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After you have been successfully selected to the programme, you will receive a letter stating the exact Journey locations you will be going to. The exact locations of each Journey will not be revealed in advance, and it is not possible to select or state preference for a particular location.

Please understand that a lot of work and effort goes into allocating hundreds of students to Journeys based on time availability and ensuring diversity in the group. We are therefore unable to satisfy requests to change Journey based on a desire to go to a specific location. Anyway – it’s the content and group that really counts on the Journey, not the location.

Do I need a visa and who needs to arrange it?
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Some participants require a visa to enter the Schengen countries or other participating countries such as the UK. If this is the case please send us an email after you have been selected, and we can provide a letter for you to present to the embassy to apply for a visa. You need to cover the cost for the visa and apply for it yourself. EIT Climate-KIC does not do this for you.

Participants who require visa need to have a valid residence permit and a valid passport, which won’t hinder their travels. If you are unable to get a visa due to these circumstances, please understand that we cannot keep your place secure.

Why do you need my passport information and emergency contact details?
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Our EIT Climate-KIC managers have to book your travel between locations and may need your passport information in order to book tickets. Some locations/institutions we will visit will also require passport details.

In case of an emergency we need a close family member or a friend whom we can contact.

When do I receive the Journey programme?
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You will receive an overview of the main programme points and structure of your journey about a month before your journey commences. A more detailed programme will be distributed around two weeks before your Journey begins. Please be aware that – as with any summer school – some programme points may be subject to change.

Do I need to sort out food?
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On week days of the Programme breakfast and lunch are provided. During evenings and at the weekend you will have to buy and organize your own food. Sometimes the accommodation is equipped with kitchens, so that you can cook together with other participants. If not, the local manager will be happy to give you tips for local restaurants.

Please also be aware that we try to keep the carbon footprint of our Journeys down by limiting our meat consumption and providing only vegetarian and vegan food wherever possible. So all of the meals provided by Climate-KIC will be meat-free.

Can I bring my partner/family/friends on the Journey with me? Are pets allowed?
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The Journey is an extremely popular programme with a very selective recruitment process and limited places available. It costs us at Climate-KIC a lot of effort and resources to organize accommodation, food and tuition, so please understand that we cannot accept people into the programme or facilities who have not been selected via the competitive recruitment process.

We can only provide accommodation for the selected participants, and this will often be in a shared room with another participant, so it will not be possible to host someone external in your room. Likewise, you and your colleagues have been carefully selected to participate in the programme elements, so we cannot welcome externals into these sessions.

Your beloved pets cannot join you on the programme unless there is an official medical reason.

Who do I contact, if I have location-specific questions?
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You can always contact the journey@climate-kic.org mailbox for any type of questions. Once accepted, in case you have more programme-specific questions, please always look for the contact details of the local managers of your journey locations in the Portal group or acceptance letter we will send you.

I have been accepted to the programme, but I cannot participate in the Journey.

By accepting your place to the programme you have agreed to the legal terms and conditions. If you are unable to participate in the programme and you tell us shortly before the Journey begins, fees will apply. Please understand that we have booked accommodation, catering, tuition and travel for you and we cannot give your place to other interested applicants at short notice.

 

Academic value 

Do I receive ECTS by participating at the Journey?
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Yes, upon completion of the Journey programme participants will receive a certificate stating the workload, and final grade. You may be able to receive ECTS points from your university by presenting them with this certificate. This is, however, up to your University. In the past a number of universities have accepted these ECTS, but it is at the discretion of the individual university. We recommend clarifying this with your university in advance of the Journey if you do intend to try to gain the ECTS.

Do I receive a grade for the Journey?
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The Journey is a non-formal, experiential learning format. As a result, the most important things you will get out of the Journey are experience, personal growth, tools for the future, an entrepreneurial spirit, further climate knowledge, a fantastic network and new friends! This is not a traditional academic programme, and as a result we do not like to put a strong emphasis on grades and paper outputs. We believe that every participant who has completed the Journey has gone through a massive learning curve, should be applauded for this, and is taking with them a wealth of experience for their future career.

Having said that, we do offer students a grade following the Journey based on completion of two pieces of work. a) an individual learning log, and b) a group project.

However, to emphasize once again – we strongly encourage participants to step away from their usual academic habits and not focus on the grade! This is all about the experience and personal Journey, which has been worth a lot more for our alumni than a grade on paper.

 

Absence from the Journey

What happens if I get sick during the Journey and have to skip parts of the programme?
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The Journey is a (more than) full-time, very intensive course – with a packed schedule each week Mon-Friday, often late into the evening, and regular preparation work or travel over the weekend. Full-time attendance is expected by all participants.

This also means that you must arrive in time for your first day (it will be a Sunday), and only depart after the last day of the programme. The last day will be a Friday and the programme this day runs till late in the evening. Therefore, your first opportunity to depart will be on Saturday morning.

I want to go to a wedding/reunion/exam etc. Can I skip some parts of the programme?
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No. The Journey is a (more than) full-time, very intensive course. Attendance of every session is expected of all participants, and it is not possible to skip any elements of the programme.

This is a full time summer school starting from around 09:00 (sometimes earlier) and finishing at the very earliest at 17:30 each day, with many evenings then having additional networking events and/or group-work sessions. Every organised session is a compulsory part of the journey. Participants cannot be excused for separate sessions due to calls, work assignments or any other reason (besides medical reasons).

Please clear your calendar of any other obligations during the 4 weeks. Alumni will tell you – you simply won’t have the time! Even the evenings or weekends that are not officially structured by the organising team tend to fill up with informal networking or group work. It is this focus and intensity of the programme that makes it so enriching and rewarding!

Also keep in mind that during the Journey you are part of a group and you are working in teams. Which means that any absence will affect the work of your peers as well. 

Please understand: the Journey is an extremely popular programme with a very selective recruitment process and limited places available. It would not be fair on the many excellent and motivated people who applied but were not selected if you join the school but do not make full use of the offer available.

I am already familiar with the content of some of the sessions, can I skip them?
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The journey is a collective learning experience. If you have rich knowledge about topics, you are expected to offer this knowledge to your peers and team members to help them learn faster and better. Sessions at the Journey are interactive, to ensure that you are also utilized as a contributor.

Once again, full-time attendance is expected by all participants and you may not skip any of the sessions.

Please understand: the Journey is an extremely popular programme with a very selective recruitment process and limited places available. It would not be fair on the many excellent and motivated people who applied but were not selected if you join the school but do not make full use of the offer available.

Do I have some free time?
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The Journey sessions take place from around 09:00 (sometimes earlier) and finishing at the very earliest at 17:30 each day (usually later), with many evenings then having additional networking events and/or group-work sessions. After the programme you have free time. Weekends are also free when there is not travel organized between locations. However, it is worth being aware that even the evenings or weekends that are not officially structured by the organising team do tend to fill up with informal networking or group work, so please clear your calendar of any other commitments or expectations during the full Journey period.

If you would like tips of things to do in your free time, ask your local manager – they will be happy to help!

Please be prepared for the fact that the Journey is a full-time intensive Programme, involving hard work! It is this focus and intensity of the programme that makes it so enriching and rewarding! If you are looking for a touristy free-time summer school, this is probably not the right programme for you.